Job Title: Administrative Assistant
Date: Nov 2025
Reports To: Assistant Pastor (Discipleship & Leadership Development & Missions)
Department: Connecting Points
This is a 3-days-a-week (21 hours per week) position
Salary Range: $22,200 – $25,200 per year
Job Purpose:
To support Grow and Missions Ministries with administrative tasks.
Summary of Duties and Responsibilities
Administration
- Communicate in a respectful and welcoming manner, providing direction as needed.
- Assist the Executive Pastor (GROW) with scheduling, planning, and coordinating as required.
- Coordinate PCO room bookings and registrations; resolve booking conflicts.
- Maintain accurate and up-to-date filing systems.
- Perform basic accounting functions including invoices, expense reports, purchases, and cash handling.
- Purchase office supplies and event items as required.
- Attend and participate in monthly Administrative meetings.
- Attend and take minutes at MLT meetings.
- Perform related duties as required.
Discipleship & Leadership Development – Classes & Events
- Assist with Alpha class/event administration (PCO, registration, classroom bins, attendance, preparing/ordering materials, processing evaluations).
- Communicate with staff and volunteers as required.
Life Groups
- Assist in coordinating meetings with potential and existing Life Group leaders.
- Provide PCO Group training for new (and when needed, existing) Life Group leaders.
- Respond to Life Group inquiries in a timely manner; ensure Life Group leaders connect with interested individuals.
- Assist in bookings and administration for Life Group events (e.g., Leadership Luncheons).
Missions & Events
- Assist the Go Pastor with missions-related administrative tasks (partner/project spreadsheets, mailouts, funding requests).
- Request missions funds for global workers/projects as required.
- Attend and take minutes at MLT and Mission Lead Team meetings.
- Support Missions Lead Team with STM and other related duties.
- Provide oversight for Missions Month events and other events as required.
Knowledge, Skill, Ability
- Good knowledge of administrative procedures.
- Strong verbal and written communication skills.
- Strong organizational skills with a systematic approach to tasks.
- Proven ability to multi-task with strong attention to detail.
- Ability to work effectively with staff and the public.
- Ability to perform basic accounting functions.
- Ability to follow written and oral instructions accurately.
- Effective business telephone etiquette.
- Computer proficiency.
- Tact, empathy, diplomacy, and confidentiality.
- Ability to remain calm and flexible under pressure and changing priorities.
- Ability to maintain productivity amid interruptions.
- Problem-solving and reasoning skills.
- Ability to provide instruction and oversight to junior staff/volunteers on routine matters.
Behavioural Competencies
Spiritual Focus:
Live an authentic and growing Christian life.
CLA Focus:
Align personal behaviour with CLA’s mission and strategies:
- Gather: Regularly attend CLA Sunday services.
- Grow: Engage in meaningful relationships with God and other believers.
- Serve: Volunteer time and talents to serve others.
- Go: Share faith through love and good deeds locally and globally.
Service Focus:
Demonstrate a desire to meet and serve the needs of others aligned with ministry goals.
Teamwork:
Work cooperatively within teams and across CLA to achieve goals.
Flexibility:
Adapt readily to diverse situations.
Problem Solving:
Review situations, organize information, identify key factors, and generate solutions.
Qualifications
Completion of Grade 12 supplemented by computer knowledge, clerical and/or business coursework. Minimum of 2 years related administrative and/or clerical experience, or an equivalent combination of experience, education, and training.
