Christian Life Assembly is seeking a passionate and organized CLA Kids Administrator to join our Family Life team. This role is perfect for someone who thrives in administration, loves working with people, and has a heart for ministry. The CLA Kids Administrator helps ensure the smooth functioning of CLA Kids through volunteer coordination, database and financial management, and ministry support. If you have a mix of administrative excellence, creativity, and a desire to see children and families grow in faith, this position may be the right fit for you!
Position Summary:
This role blends Human Resources and Administration (65%) with Spiritual Formation and Sunday Ministry Focus (35%).
Job Purpose:
The CLA Kids Administrator maintains the smooth functioning of CLA Kids’ database, volunteer processes, financial records, inter-departmental administration, and ministry outreach planning. Passion for ministry, creativity, and agility with programs, planning, and people are essential.
Ministry Overview:
- Assist CLA Kids staff in setting up and executing Sunday Kids Church.
- Oversee Sunday Morning Check-in systems and related volunteer teams.
- Support CLA Kids Missions focus: offering projects, Missions month, and welcoming families from all nations.
- Participate in Wednesday “Her Kids” program as needed.
- Contribute to all special CLA Kids events (Boxes of Love, Family Feast, Volunteer Appreciation, Christmas Production, Kids Camp, Easter).
- Attend weekly staff meetings, vision casting, and team development.
- Organize and administrate applications for Child Dedications and Water Baptisms.
- Other responsibilities as assigned by the Family Life Pastor.
Administrative Responsibilities:
- Maintain and develop systems for the smooth operation of CLA Kids.
- Learn and train staff in ministry technology (PCO, SharePoint, workflows, etc.).
- Oversee volunteer pipeline from applications through assignments.
- Manage CLA Kids social media platforms and contribute content.
- Liaise with the Communications Department regarding website and content.
- Organize and synthesize SharePoint files for current and historical use.
- General office administration.
- Assist with Family Life department budget and oversee expense processing.
- Foster cooperation across departments, especially in administrative supports.
Knowledge, Skills & Abilities:
- Ability to recruit, develop, and supervise volunteers.
- Strong ethics, confidentiality, and communication skills.
- Problem-solving and reasoning ability.
- Proficiency with MS Office, Planning Center, Slack, Asana, Zoom, and databases.
- Strong organizational skills and effective time management.
- Reliability, accuracy, and interpersonal diplomacy.
Behavioural Competencies:
- Spiritual Focus: Live an authentic and growing Christian life through spiritual disciplines.
- Service Focus: Committed to discovering and meeting ministry needs.
- Leadership & Teamwork: Ability to inspire and work cooperatively toward CLA’s mission.
- Flexibility & Relationship Building: Adaptable, collaborative, and able to build rapport.
- Accountability & Problem Solving: Maintain high standards and generate effective solutions.
Qualifications:
- Degree or diploma in theology, education, or related field (or working toward one).
- Minimum two (2) years related experience preferred.
- Ministry credentials an asset but not required.
- Minimum two (2) years administrative experience, or equivalent combination of experience and education.
- Leadership, supervisory, and budget experience an asset.
